AqarBooksERP
Smart Real Estate Accounting
Specialized Real Estate Financial ERP/Compounds, Towers, Resorts & HOAs
Specialized Financial ERP for Real Estate

Every Property Has a Financial Identity.

From entity, building, and unit to journal entry, collection, and financial statements — AqarBooks transforms physical property structures into an interlinked, fully traceable accounting system.

Explore PlatformHow AqarBooks Works
Palm Residence
/
BLDGB-04
/
FL07
/
UNITB04-0712
Ledger integrity verified ✓
AqarBooks Real Estate Architecture
Units:
Unit B04-0712 (Luxury Res.)Residential

Owner: Dr. Hesham El-Fassi

Area215 م²
Outstanding28,750 ج.م
Last Collection12,500 ج.م
Open Charges03
Ledger Entries148

Voucher & Journal Engine

TX-2026-08241

POSTED & AUDITED
Transaction Description:

Q3 Periodic CAM & Operations Settlement

Base Fee / Revenue25,000 ج.م
Tax / Special Ledger3,500 ج.م (14% VAT)
Total Booked & Cleared28,500 ج.م
Auto-Generated Journal
JV-2026-00418
Dr: Treasury & Operating Bank10101-01 · Debit
28,500 ج.م
Cr: Property Operations Revenue40101-02 · Credit
25,000 ج.م
Cr: Output VAT Payable (14%)20301-01 · Credit
3,500 ج.م
Atomically balanced & posted to General Ledger
28,500 ج.م
ETA E-Invoice Verified UUID: c89e4-8f12100% BALANCED
01CONNECTING SITE OPERATIONS TO LEDGER

From the first maintenance ticket to trial balance.. every event has clear origin and proof.

No untraceable figures. Every revenue and expense is bound to unit, building, and approving manager with exact timestamp and document hash.

Complete Audit ChainUnit-Bound DNAImmutable Ledger Entry
STEP 01
Submitted

Elevator Maintenance Request

Actor:Property Operations · Bldg B-04
Doc Hash:REQ-8241
Timestamp:10:14 AM · 24-Aug-2026
STEP 02
Authorized

Authorized Work Order WO-2841

Actor:Engineering Facility Mgr
Doc Hash:WO-2841-SHA
Timestamp:10:30 AM · 24-Aug-2026
STEP 03
ETA Matched

Certified Vendor Tax Invoice

Actor:Orascom Elevator Tech
Doc Hash:INV-9042-EGY
Timestamp:11:15 AM · 24-Aug-2026
STEP 04
Approved

Financial Control & Approval

Actor:Chief Financial Controller
Doc Hash:APV-9912
Timestamp:11:45 AM · 24-Aug-2026
STEP 05
Atomic Commit

Auto-Generated Journal Entry

Actor:AqarBooks Atomic Core
Doc Hash:JV-2026-00418
Timestamp:11:46 AM · 24-Aug-2026
STEP 06
Real-Time Sync

Property Ledger & Financials

Actor:Trial Balance & Operating P&L
Doc Hash:GL-POST-0418
Timestamp:11:46 AM · 24-Aug-2026

Full Provenance & Reconciliation Guarantee

No financial transaction can be modified or deleted without an audited, approved reversing entry.

ZERO AUDIT GAP
02TRUE DOUBLE-ENTRY ACCOUNTING

Generic tools just mark 'Paid'.. AqarBooks generates a true balanced journal entry.

Every rent collection or service charge converts instantly into a balanced debit/credit voucher posted directly to the general ledger.

GENERIC PROPERTY SOFTWARE

Flat Database Logging

SHALLOW RECORD
Payment Status:Paid ✓
Amount Received:25,000.00 EGP
Unit: B-214Date: 24/08/2026
No double-entry journal created
No general ledger synchronization
Not auditable for financial accounting
Flat database row with zero accounting proof
AQARBOOKS ATOMIC CORE

Atomically Committed & Balanced Entry

ATOMIC COMMIT ✓
ACCOUNT & DIMENSIONAMOUNT (EGP)
Dr: 10101-01 · الصندوق والبنك التجاريCurrent Asset — Unit B-214 Collection
25,000.00
Cr: 10301-02 · ذمم ملاك ومستحقات تشغيلSettlement of Open CAM Levy
25,000.00
DEBITS = CREDITS (100% BALANCED)25,000.00 = 25,000.00
Atomic commit ✓
Audit chain ✓
Tenant scope ✓
GL synced ✓
Certified under Egyptian & International Accounting StandardsJV-2026-00418
03PROPERTY AS A FINANCIAL DIMENSION

Standard software tells you what was spent.. We tell you what was spent, on which floor, and for which unit.

Generate a consolidated report for the entire project, isolate a single building's expenses, or inspect one unit's sub-ledger in seconds.

Entity·Zone·Building·Unit·Member·Account
01
Organization(ORG-001)

Aqar Holding Group

Roll-up Dim
02
Property Entity(ENT-104)

Palm Residence Complex

Roll-up Dim
03
Zone / Phase(ZON-A2)

East Residential Zone

Roll-up Dim
04
Building / Tower(BLD-02)

Building B

Roll-up Dim
05
Floor(FLR-02)

Second Floor

Roll-up Dim
06
Unit(UNT-214)

Apartment B-214 (185m²)

Direct Cost CenterTarget Transaction
07
Owner / Member(MEM-90214)

Ahmed Mohamed

Roll-up Dim
Building Unit Facade Details
STRUCTURAL RHYTHM

Building B — 48 Units

Isolated Cost-Center Ledgers

Generate Trial Balance and P&L for the entire holding, an isolated resort, a specific tower, or a single audited unit ledger.

04AUTOMATED FUND ROUTING

Money collected isn't pooled into a single opaque account.

When a resident pays, the system automatically routes: operational CAM share, capital reserve trust share, and output tax liability — no manual calculations.

STAGE 01 · COLLECTION

Unit B-04-0712 Settlement Collection

Total Cash:25,000.00 EGP
STAGE 02 · AUTOMATED ACCOUNTING SPLIT & DESTINATION ALLOCATION
CAM Operating Fund70%

17,500.00 ج.م

Allocated strictly for ongoing facility security, cleaning & utilities.

Capital Sinking Reserve20%

5,000.00 ج.م

Ring-fenced in dedicated bank escrow for major asset replacements.

Output Tax Liability10%

2,500.00 ج.م

Automatically routed to tax authorities payable liability account.

STAGE 03 · GENERAL LEDGER

Vendor Settlement & GL Posting

POSTED ✓
STAGE 04 · STATEMENTS

Real-Time P&L & Balance Sheet Sync

RECONCILED ✓
05DAILY OPERATIONS LEDGER

Every financial pulse across your properties.. live in a single unified view.

Unit dues, contractor bills, post-dated cheques, and cashier shifts — aggregated in one clean, auditable operational workspace.

Collections·Expenses·Dues·Settlements·Journals
Active Real Estate Financial Workflows
7 VERIFIED MODULES ACTIVE
Workflow / ModuleOperational ScopeAccounting Logic & StatusAudit & ControlsMonitored Value
Unit Dues & Installment CollectionsMOD-COLLECT
128 Units in Active Portfolio87% Collection Efficiency
Instant Treasury & Bank Posting
1,420,000 ج.م
Management & Common Area Maintenance (CAM)MOD-CAM
94 Units on Periodic ScheduleAuto-apportioned by Unit Area
Statutory 14% VAT Engine
235,000 ج.م
Member Aging & Smart DunningMOD-AGING
14 Overdue AccountsAging Buckets (30/60/90 Days)
Verified Direct Payment Links
218,500 ج.م
HOA / Mollak Pro-Rata BudgetMOD-HOA
AGM-Approved Annual BudgetPro-Rata Land Ownership Shares
AGM Certified Audit Packets
450,000 ج.م
Supplier Procurement & Contractor BillsMOD-SUPPLIER
18 Active Procurement POs3-Way Match Verified
Withholding Tax (WHT) Applied
85,400 ج.م
Cashbox Sessions & Daily Variance AuditMOD-TREASURY
Single Open Session ConstraintShift Float Verification
Isolated Variance Ledger Posting
48,500 ج.م
Cheque Custody & Bank ClearanceMOD-CHEQUES
12 In Custody • 4 In ClearingStatus: Received → Deposited → Cleared
PDC Clearing Settlement JVs
380,000 ج.م
06INTERNAL CONTROLS & SECURITY

Strict segregation of duties.. no entry is posted without verified authorization.

Maker-checker approval workflows, immutable audit logs that prohibit deletions, and native compliance with e-invoicing and tax mandates.

Zero Deletion Post-PostingReversing EntriesFull Audit Trail
STAGE 01Original Posted JV
JV-2026-00418

Cash Management Dues Collection

Dr: Cash 1010128,500 ج.م
Cr: Revenue 4010128,500 ج.م

Discovery: 14% VAT was not bifurcated on initial data entry.

Direct Edit Blocked by Core
STAGE 02Reversing Entry
REV-2026-00419

Full Reversal of JV-00418

Dr: Revenue 4010128,500 ج.م
Cr: Cash 1010128,500 ج.م

Core reverses the exact financial impact without wiping any ledger record.

Prior Net Impact Zeroed
STAGE 03Corrected & Approved
COR-2026-00420

Approved Entry with 14% VAT

Dr: Cash 1010128,500 ج.م
Cr: Revenue 4010125,000 ج.م
Cr: VAT 203013,500 ج.م

New entry posted. Audit trail interlinks all three vouchers with permanent provenance.

Auditable 3-Way Trace
Audit Metadata:User: Tarek_CFO (Auth ID #4091)IP: 197.34.112.80Timestamp: 2026-08-24T14:32:10Z
Compliant with IFRS & Financial Governance Controls
07AUDITOR-READY FINANCIAL STATEMENTS

Trial balance, income statement, and aging reports.. ready in seconds without Excel hassle.

Instead of spending days reconciling disparate spreadsheets, your tax returns, operating P&Ls, and member statements are always up to date.

Trial Balance·Account Statement·P&L·Balance Sheet
STATEMENT REF: ST-90214

Unit Statement: Unit B-214 (Ahmed Mohamed)

Current Balance: 0.00 EGP (Settled)
DateRefDescriptionCharge (+)Payment (-)Balance
01/01/2026OB-2026Opening Balance0.00—0.00
24/08/2026EVT-08241Annual CAM Dues 2026 + 14% VAT28,500.00—28,500.00
24/08/2026RC-01842Cash Receipt (JV-00418) Main Treasury—28,500.000.00
08GOVERNED FINANCIAL AI

AI reads bills and drafts journals.. But final posting authority stays in your hands.

Extracts contractor receipts and auto-matches bank feeds, but nothing touches company ledgers without explicit accountant approval.

01 · ASSISTANTAI Proposal
02 · COREAccounting Core
03 · RULESPolicy Validation
04 · MAKER-CHECKERHuman Approval
05 · AUDITPosted Entry ✓
Tax Invoice OCR Data Extraction
AI Suggestion • 98% Confidence
Extracted Fields
Vendor:Al Noor Maintenance
Net Base:50,000 ج.م
VAT 14%:7,000 ج.م
Total:57,000 ج.م
Core Account Rules Match
Suggested: Maintenance Expense (50102)
Arithmetic Proof: 50k + 7k = 57k
Awaiting Authorization:Approve & Post ✓
Property Technical Architectural Structure
FINANCIAL X-RAY

Accounting Under Every Wall

Core Governance Principle

AI strictly suggests and explains. The deterministic accounting core calculates, validates, and records after management approval.

09TAILORED TO YOUR PROPERTY MODEL

Whether managing a residential compound, commercial tower, resort, or HOA.

Chart of accounts and workflows configured for your asset class: HOA budgets, commercial leases, or seasonal resort operations.

Gated Residential
01

Residential Compounds

Occupancy rates, periodic unit collections, and ring-fenced capital sinking reserve fund ledgers.

Occupancy TrackingCAM Sinking FundUnit CollectionsGate Pass Clearing
Collection Rate98.4%
Sinking Reserve14.2M EGP
Vertical Real Estate
02

Commercial Towers & High-Rises

Lease income schedules, vertical MEP cost centers, chiller utility splits, and ETA compliant corporate invoicing.

Lease SchedulesCommercial CAMETA E-InvoiceTenant Receivables
Lease Income4.8M / Q
Vertical Units42 Floors
Hospitality & Leisure
03

Resorts & Hospitality Portfolios

Owners & chalets, shared seasonal operating expenses, and isolated P&L ledgers per phase or bay.

Seasonal OperationsPhase-Level P&LOwner AccountsUtility Allocations
Active Phases04 Zones
Op Efficiency94.8%
Statutory Governance
04

HOAs & Owners Associations

AGM-approved statutory budgets, pro-rata share assessments, and certified financial audits for owners.

AGM BudgetingPro-Rata Land ShareEscrow AuditingMember Packets
AGM Budget100% Balanced
Audit TrailZero Gap
Multi-Entity Holdings
05

Mixed-Use Portfolios & Holdings

Multiple entities, diversified real estate assets, intercompany transfers, and consolidated financials.

Multi-Entity ScopeIntercompany ClearConsolidated P&LPortfolio Rollup
Active Entities12 Assets
ConsolidationInstant GL
10BUILT FOR YOUR OPERATING SCALE

Choose the financial operating level that fits your organization.

Start with the controls you need today, then scale entities, properties, teams and automation as your operation grows.

True Double-Entry Core
Reconciled Opening Balances
100% Data Ownership & Export
Focused property operations

Essential

1,190EGP / mo
EGP 14,280 billed annuallyor EGP 1,490 monthly
Up to 100 units · 3 users · Single entity
Decisive Capabilities:
  • True atomic double-entry core
  • Standard dues billing & receipts
  • Unit & member sub-ledgers
  • Role-based access & audit log
Start with Essential
Founding Customer Program
Compounds, towers & multi-building

Professional

2,790EGP / mo
EGP 33,480 billed annually (Save EGP 8,400)or EGP 3,490 monthly
Up to 500 units · 10 users · Multi-entity
Governance & Multi-Fund Capabilities:
  • CAM operating vs sinking fund splits
  • Maker-Checker approval governance
  • Smart bank statement reconciliation
  • Architecture ready for ETA / ZATCA workflows
  • AI supplier invoice OCR & journal drafting
Join the Founding Program ↗
Portfolios & holding groups

Enterprise

Custom Quote
Tailored annual operating contract
Custom operating scale · Custom users
Holding & Custom Capabilities:
  • Consolidated financials & intercompany clearing
  • Isolated phase & project cost centers
  • Custom chart of accounts & enterprise API
  • Dedicated account manager & enterprise SLA
Talk to AqarBooks ↗

Need a comprehensive feature breakdown across all 41 accounting criteria?

Explore the 8 financial domains matrix or match your operating structure.

Find Your PlanCompare All Capabilities ↗
READY TO ORGANIZE YOUR PROPERTY BOOKS?

Open the true financial ledger for your property today.

Units, owners, collections, vendor bills, and journal entries — in a single platform protecting every party's rights.

Explore AqarBooksSee How It Works
Double-entry accountingAudit trailMulti-entityArabic / EnglishAI governance